RCCE Update

How to Raise Money to attend SWE Conferences

At the request of the Youngstown State SWE President, Sarah Brothers, a survey was compiled to gather information on how collegiate sections from across our region raise money to attend SWE Conferences.  The following questions and answers were taken from this survey:

 

What are your section’s best fund-raising practices?

  • We host a series of SWE lunches to raise money for conference trips. Last fall, we made about $600 total from two different lunches. A section spotlight of these events was posted on the region G blog a while back. -University of Louisville Section

  • We offer robotics workshops and science activity fairs for children/teens.
    -Robert Morris University Section

  • We host “Grilled Cheese sales”, “Bake Sales”, “Pizza sales”, and sel t-shirts/sweatshirts.
    -Ohio University Section
  • We host a Career Fair every winter, with around 100 companies who pay to attend.
    -University of Kentucky Section

  • We are in charge of the fall Engineering and High Tech Career Fair, which is basically our primary and only fundraiser. Companies pay around $500 to buy a booth and after all the bills are paid and cuts are taken, we draw in around $10,000 a year. In addition to the Career Fair, our section also sells SWE t-shirts.
    -Ohio State University Section

What resources have you used to finance your section’s trip to a SWE Conference?

  • Aside from the lunch mentioned above, we ask all the engineering department heads for money and the student government for money too. Additionally, we may only raise enough money to cover all the travel expenses except for the registration fee for each member, so sometimes the members have to pay part of the trip too.
    -University of Louisville Section

  • We use the funds from robotics workshops and science activity fairs for children/teens.
    -Robert Morris University Section

  • We use University Allocation Funds & Company sponsorship.
    -Penn State University Section

  • To attend regional conference, we’ve used funding from the University President.
    -Youngstown State University Section

  • To attend conferences, we use College of Engineering Funding.
    -Ohio University Section
     
  • We use the money raised at our Career Fair.
    -University of Kentucky Section
     
  • The Dean of the College is a big supporter of SWE, so often he will use ‘student opportunities funds’ to pay for our trips. We have to apply for the money using a short form, detailing how we will spend it, but otherwise its not a whole lot of work. We certainly send him many thank you’s!
    -Ohio State University Section

Before attending a conference, how far in advance do you start to raise money to attend a conference?

  • For Nationals we start in the summer, and for Regionals we just start that semester.
    -University of Louisville Section

  • We start raising money 1-2 months before a conference.
    -Robert Morris University Section

  • Over the summer is when we filled out the paperwork to apply for funding through our school.
    -Penn State University Section
     
  • We begin raising money for conferences from the beginning of the year all the way up to the conference. For example, September to November when the National conference was held.
    -Ohio University Section
  • The University of Kentucky Career Fair is in the winter, February, and we use that money all the way until the next Career Fair (over 6 months in advance).
    -University of Kentucky Section

Do you have any additional advice about raising money to attend national and regional conferences?

  • All of the kids and parents love our section’s workshops and they usually make over $1000 for and require only 3-5 people for 3 hours, plus they are very easy! Try it!
    -Robert Morris University Section

  • Ask Engineering dean and engineering departments for funding.
    -Ohio University Section
     
  • Make friends with company representatives! I have tons of reps that come and do info sessions that I get face to face contact with. I would then contact these reps personally with an email stating specifically what the section needs money for.
    -University of Kentucky Section
     
  • Leverage the college as much as possible! And if you do get support, be sure and show them how much that money helped and they will be more inclined to fund you more in the future!
    -Ohio State University Section

 

If you have additional advice on raising money to attend SWE Conferences, feel free to leave a comment or to take the survey at: http://www.surveymonkey.com/s.aspx?sm=wyPW8irjeX4VNDuueZiuNg_3d_3d

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